SHARING+DOCUMENTS+ANDPRESENTATIONS

media type="youtube" key="eRqUE6IHTEA" height="390" width="480" __** SHARING DOCUMENTS ONLINE THROUGH GOOGLE DOCS: **__

**STEP 1 -** Getting a GMail Account: If you do not have a GMail account follow these steps to create one: **1.** Fill in your first name, last name and desired user name. Ensure that you click on the box titled check availability after you choose your user name. You may have to choose a different name from the first one you try. **2.** Choose a password that is at least 8 characters long. Retype the password in the "Re-enter Password" box. **3.** Choose a security question from the drop down box. Enter the answer to your security question in the box titled "Answer". **4.** Enter an address for another e-mail account in the box titled "Recovery e-mail." **NOTE:** All students at WSS have a school based account. For the majority of students this consists of the first initial of your first name and then your last name@WSS.sd73.bc.ca i.e. John Smith would be jsmith@WSS.sd73.bc.ca //**NOTE:** It is probably a good idea to write down your gmail address, user name and password somewhere safe.// **STEP 2:** Sign into your google account.
 * YOU MUST HAVE A GOOGLE E-MAIL IN ORDER TO SHARE DOCUMENTS IN GOOGLE DOCS! **
 * Open up your web browser and access the google page. Click on the Tab marked GMail on the top left corner of the page. Click on the button "Create an Account" at the bottom right hand corner of the page.

** Now you have 2 options: ** A) To create your documents totally online using Google Docs online office applications -Click on the "Create New" button on the top left, then select the "Document", "Spreadsheet", or "Presentation".  -Now just create your document and click save throughout your document creation. When you are done, simply choose "save and close" option from the file menu.
 * A) Create your documents totally online and edit online (recommended option)
 * B) Upload your files created on your PC using the upload button

-Check the instructions below on how to share your document with other students, so you can all work on it.

**B) To upload your files from your PC**

Upload any files that you want to share. Click on the "Upload" button at the top left hand side of your screen.

Click on the "//browse//" button and choose the files that you want to upload. Click on "//Destination folder//" and choose "//My Folders."// Click on the button " //Start Upload// ."

__**SHARE YOUR DOCUMENT WITH OTHER STUDENTS**__ **STEP 3:** Choose the file that you want to share and click on the " //Share// " button on the top right hand side of your screen. On the next screen click on the "Invite People" button. Put in the e-mail of the person or people that you want to share this document with you - usually the people in your group. You can add a message in the message box if you want to. Then click on the " //send// " button at the bottom right hand corner of the screen. A box titled " //Share With Others// " appears. It will show that you own the file and give you a list of people who share the file and have permission to edit it. Click the " //Save and Close"// button at the bottom of this box. **STEP 4:** Once a document has been shared, the students who are being invited to view the documents must go to their emails and use the link that they receive in order to move the document into their Google Docs account. At this point everyone in the group has the ability to edit and add to the document, power point, etc. that you are working on in a group. Please remember **that while all of you have access to the file you CANNOT all work on the file at the same time**. Everything that one person adds to the file appears in in everyone else's file when they open it up.